Association software with one database for all your tasks

From address management to events management

unitop NPO Association is an integrated association software that seamlessly covers your requirements. It ensures that there is a perfect synthesis of all processes and that internal and external communication works properly. It stands out thanks to a scope of services that is more extensive than with any comparable solution. The following excerpt will give you an overview of our software:


The address management function in unitop NPO Association is more than just a CRM - it is association-specific relationship management for your organisation. Store any number of addresses for each contact and specify the preferred address for correspondence. Link multiple contacts and specify in which functions the contacts are related. Plan your activities through task management and arrange reminders of important tasks through internal system workflows.

You will find any contact immediately in your association software thanks to the phonetic search - regardless of the size of your address database. You can maintain all contact data easily on the clearly arranged contact card. You can see at a glance through the cockpit function if you are dealing with a member, committee member or seminar participant, for instance.

Membership management

As an association or club you provide services for your members, for which you receive a membership fee. This can be a simple sliding scale contribution, a contribution calculated on the basis of municipal rates or even a complex structural contribution in accordance with the purpose laid down in the statute. The membership management function in the unitop NPO Association software supports you in all cases with automatic calculation procedures - with an easy-to-use interface. In addition, you can always see all the new members as well as upcoming honours and birthdays at a glance. The ideal conditions for the tailored support of your members.

Committee management

You manage committees, bodies and working groups. You can record these with the committee management function in the unitop Association management module - including participants, functions as well as starting and leaving dates. You therefore always know who has/had which role.

Would you like to communicate with your committees or individual members? You can also do this from this module of your association software. Your correspondence is stored in the committee but also against each committee member. You can also record your meetings here in addition to data, venues and agendas, which you can assign to all participants or representatives sent by them if necessary.

If you pay the participants of the meeting any travel or expense allowances, you can authorise the payment of these directly from the respective meeting overview. These are automatically included in the next payment run through the integrated financial accounting function in your association software.

Events management

Do you offer your members seminars or events? The events management function in the unitop NPO Association software provides you with comprehensive support - from planning through to invoicing. For example, you benefit from event-specific checklists during the planning phase. Would you like to calculate the cost of an event? Then budget all income and expense items and let the system calculate the break-even point of your event.

Of course you can assign participants, speakers, rooms and resources, such as projectors and catering to your events. If a participant cancels their place, you can process this information with easy rebooking and cancellation functions in your association software. The correspondence relating to your event? You can use the events management function to create this too - from the confirmation of registration and list of participants through to creating invoices and the certificate of attendance. 

Room planning

This function in your association software supports you with the planning of your events in internal and external rooms. You can define equipment details and seating configurations for these rooms and use a freely definable time grid to specify the times at which your rooms should be occupied.

The graphical room and resource overview in your association software shows you at a glance the rooms in which events are being run and where you have planned to use your projectors, notebooks and workshop moderation. Convenient rebooking functions support you with changes to your plans - with the aim of quickly achieving an updated planning of events.

Donation management

If your organisation has charitable status and you receive donations, this function in your association software provides you with a professional tool to register, acknowledge and thank donors for donations. It makes processing donations much more time-efficient and it also ensures that your donation receipts comply with the statutory requirements. You receive more than 2,500 individual donations each year? Then you should find out more about unitop NPO Association.

Campaign management

No matter whether you organise postal or digital mailings - you have access to your entire database and can select the recipients individually in the campaign management function of your association software. You are assisted by intuitive processes and by an easy-to-use selection screen. You can store defined selection criteria and use it again in future mailings.

After having made a selection, you can compare it to "blocked lists" to ensure that you can only write to unblocked contacts. You can then print and send your mailing - or transmit the contacts selected with your association software to the contracted mail-handling service provider. 

Project management

With project management you get a function that assists you with the planning, implementation and management of internal and external projects, for example, with consultancy work offered by your association or club. Record the various master data about your project, such as the duration, project status, contacts involved or invoicing information. Define the individual project steps through so-called project tasks and assign the necessary resources to each project task. Your association software also conveniently supports you with invoicing, e.g. external projects.

Financial management

The financial management function in your association software supports you with all internal and external accounting tasks.

The general ledger accounting function allows you to manage several financial customers so that you can clearly separate the operations of the association and commercial business as well as any other customers from each other. You can consolidate customers and exchange documents electronically between customers - for example, if the commercial business charges the association for a service. Your association management function also supports you with the preparation of your advance turnover tax return and electronic balance sheet.

In addition to general ledger accounting, you can also manage accounts payable and accounts receivable transactions and process payment transactions. SEPA (Single Euro Payments Area) requirements are fully satisfied by unitop NPO Association software. Budget management, a cash forecast as well as comprehensive financial reporting round off the scope of services.

The financial management is certified and complies with the principles of proper financial accounting. We will be happy to provide you with a copy of the certificate.

Cost accounting

The cost accounting function in your association software not only offers you cost-centre and cost-unit accounting but also a financial controlling tool that you can use to evaluate any number of dimensions (e.g. the cost centre, cost unit, region, campaign, etc.). The individual dimensions can be combined with each other and arranged hierarchically so that they meet your cost accounting requirements. You can also budget in every dimension - for convenient planning of your budget.

Fixed assets

The fixed asset function in your unitop association software enables you to professionally manage your tangible and intangible assets, taking into account the requirements of commercial and fiscal law. You can see the entire life of an asset at the touch of a button - whether it's acquisitions, appreciations, depreciations or special depreciations. You can calculate acquisitions by simulating different scenarios using planned assets.

Enterprise resource planning (ERP)

No matter whether you manage a few items in your office or have multiple warehouses: The enterprise resource planning (ERP) function in your association software provides you with professional support.

Store supplier-related purchase prices and sales prices for your items by customer groups (e.g. members). The system supports you with order proposals based on minimum quantities so that you always have the right number of items in stock. You enter orders manually or automatically via an interface, for example, from your online shop.

When you have picked an order, the enterprise resource planning (ERP) function supports you with the shipping so that your members and customers receive the goods that they have ordered as quickly as possible. Should you receive a complaint, you can handle this easily through your association software.

Document management (DMS)

With unitop NPO Association you get a complete and professional document management system. It reduces your employees' search and handling times by using document management for the transaction-based and contact-related storage of incoming and outgoing correspondence, such as incoming mail or e-mails. In addition, your association software supports document versioning so that you always work on the current version, especially when creating complex documents, such as agreements. You can also make stored documents unchangeable.


Workflow control in your association software supports all work routines in which several employees are involved - for example, checking incoming invoices or creating and signing certificates of attendance. This ensures that the defined tasks are completed on schedule in the correct order; your employees automatically receive notification. Workflow control in your software for associations provides valuable services, especially for time-critical processes or approval procedures.

We support you with the IT infrastructure and the IT project management

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Murat Gökyar
Phone: +49 2151 349-1158
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